# Production Migration Guide

## Overview
This guide documents the process for migrating data from the legacy VBScript ShopDB site to the new Flask-based ShopDB.

## Database Architecture

### Legacy System (VBScript)
- Single `machines` table containing all equipment, PCs, printers
- `machinetypes` table for classification
- `models` table with `machinetypeid` reference

### New System (Flask)
- Core `assets` table (unified asset registry)
- Plugin-specific extension tables:
  - `equipment` (equipmenttypeid -> equipmenttypes)
  - `computers` (computertypeid -> computertypes)
  - `printers` (printertypeid -> printertypes)
  - `network_device` (networkdevicetypeid -> networkdevicetypes)

## Key Mappings

### Asset Type Mapping
| Legacy Category | New Asset Type | Extension Table |
|-----------------|---------------|-----------------|
| Equipment machines | Equipment | equipment |
| PC/Computer | Computer | computers |
| Printer | Printer | printers |
| Network (IDF, Switch, AP) | Network Device | network_device |

### Type ID Alignment
The `equipmenttypes` table IDs match `machinetypes` IDs for easy migration:
- equipmenttypeid = machinetypeid (where applicable)

## Migration Steps

### Step 1: Export from Legacy Database
```sql
-- Export machines with all related data
SELECT
    m.*,
    mt.machinetype,
    mo.modelnumber,
    mo.machinetypeid as model_typeid,
    v.vendor,
    bu.businessunit,
    s.status
FROM machines m
LEFT JOIN machinetypes mt ON mt.machinetypeid = m.machinetypeid
LEFT JOIN models mo ON mo.modelnumberid = m.modelnumberid
LEFT JOIN vendors v ON v.vendorid = m.vendorid
LEFT JOIN businessunits bu ON bu.businessunitid = m.businessunitid
LEFT JOIN statuses s ON s.statusid = m.statusid;
```

### Step 2: Create Assets
For each machine, create an asset record:
```sql
INSERT INTO assets (assetnumber, name, assettypeid, statusid, locationid, businessunitid, mapleft, maptop)
SELECT
    CONCAT(machinenumber, '-', machineid),  -- Unique asset number
    alias,
    CASE
        WHEN category = 'PC' THEN 2      -- Computer
        WHEN category = 'Printer' THEN 4  -- Printer
        ELSE 1                            -- Equipment
    END,
    statusid,
    locationid,
    businessunitid,
    mapleft,
    maptop
FROM machines;
```

### Step 3: Create Extension Records
```sql
-- For Equipment
INSERT INTO equipment (assetid, equipmenttypeid, vendorid, modelnumberid)
SELECT
    a.assetid,
    COALESCE(mo.machinetypeid, m.machinetypeid),  -- Use model's type if available!
    m.vendorid,
    m.modelnumberid
FROM machines m
JOIN assets a ON a.assetnumber = CONCAT(m.machinenumber, '-', m.machineid)
LEFT JOIN models mo ON mo.modelnumberid = m.modelnumberid
WHERE m.category = 'Equipment' OR m.category IS NULL;
```

### Step 4: Post-Migration Fixes

#### Fix LocationOnly Equipment Types
Equipment imported with LocationOnly type should inherit type from their model:
```sql
-- Fix equipment that has a model with a proper type
UPDATE equipment e
JOIN assets a ON a.assetid = e.assetid
JOIN machines m ON m.machinenumber = SUBSTRING_INDEX(a.assetnumber, '-', 1)
JOIN models mo ON mo.modelnumberid = m.modelnumberid
SET e.equipmenttypeid = mo.machinetypeid
WHERE e.equipmenttypeid = 1  -- LocationOnly
AND mo.machinetypeid != 1;   -- Model has real type
```

## Validation Queries

### Check for Orphaned Assets
```sql
SELECT a.* FROM assets a
LEFT JOIN equipment e ON e.assetid = a.assetid
LEFT JOIN computers c ON c.assetid = a.assetid
LEFT JOIN printers p ON p.assetid = a.assetid
WHERE a.assettypeid = 1  -- Equipment type
AND e.assetid IS NULL;
```

### Check LocationOnly with Models
```sql
-- Should return 0 after migration fix
SELECT COUNT(*)
FROM equipment e
JOIN assets a ON a.assetid = e.assetid
JOIN machines m ON m.machinenumber = SUBSTRING_INDEX(a.assetnumber, '-', 1)
JOIN models mo ON mo.modelnumberid = m.modelnumberid
WHERE e.equipmenttypeid = 1
AND mo.machinetypeid != 1;
```

### Verify Type Distribution
```sql
SELECT et.equipmenttype, COUNT(*) as count
FROM equipment e
JOIN equipmenttypes et ON et.equipmenttypeid = e.equipmenttypeid
GROUP BY et.equipmenttype
ORDER BY count DESC;
```

## Common Issues

### Issue: Equipment marked as LocationOnly but has model
**Cause**: Migration copied machinetypeid from machines table instead of using model's type
**Fix**: See FIX_LOCATIONONLY_EQUIPMENT_TYPES.md

### Issue: Missing model relationship
**Cause**: Equipment table modelnumberid not populated during migration
**Fix**: Link through machines table using asset number pattern

### Issue: Duplicate asset numbers
**Cause**: Asset number generation didn't account for existing duplicates
**Fix**: Use unique suffix or check before insert

## Scripts Location
- `/migrations/FIX_LOCATIONONLY_EQUIPMENT_TYPES.md` - Fix for LocationOnly type issue
- `/scripts/import_from_mysql.py` - Original import script (may need updates)
- `/scripts/migration/` - Migration utilities

## Notes
- Always backup before running migration fixes
- Test on staging/dev before production
- Verify counts before and after each fix
- Keep legacy `machines` table for reference during transition

## Date Created
2026-01-27
